Submitting Your Data For Review
Delayed approvals: Annual funding for much of the federal government expired at 11:59 pm ET on Tuesday, September 30, 2025. As a result, certain federal government activities have ceased due to a lack of appropriated funding. Therefore, you may experience delays in the approval of data submissions until further notice.
If you have data to share with the dental, oral and craniofacial research community, please fill out this form. The FaceBase Consortium will review your application to make sure the data is within scope of the program and may contact you for more information.
Please review the following information before filling out the form:
- Data Access Policies: Understand our policies for accessing open vs. controlled (human PII) data.
- Current Data Priorities: View the types of data that are particularly valuable for our repository to increase its usefulness to the community.
You will be asked to refer to the Current Data Priorities page and let us know how your data is within scope and provides value to the craniofacial research community.
Click here to fill out the Data Submission Form
If your data is derived from human subjects
If any of your data is derived from human subjects, FaceBase will require demonstration that the participants have consented to having their data shared publicly, through controlled access. The submitting institution is required to submit an Institutional Certification verifying this information.
If your research was not sponsored by the NIH, we will request the following documentation: Federalwide Assurance (FWA) number, IRB approval letter (or letter from equivalent ethics board at your institution), description of variables, and contact information of PIs.
For questions related to IRBs, please consult the U.S. Department of Health & Human Services' site for the Office of Human Protections (OHRP), in particular Register IRBs & Obtain FWAs .
Also, please refer to our Guidelines for Submitting Controlled Access Data documentation for details you will need to know before you can upload human subjects data.
Note: Approval of human subjects data may take longer in order to ensure all of the appropriate documentation is available.
Uploading your data to the FaceBase repository
This information is for those who have gone through the review process and whose data has been approved for upload to the FaceBase repository.
Use the documentation at the link below to learn how to get editing access, add metadata and upload your files:
docs.facebase.org/submitter-introduction/
If you have questions
Send us your comments, questions, and requests for help at: